Workspace and Executive Assistant

Our UK-wide office spaces are centrally managed, and you will play a key role in this team - providing proactive administrative and operational support to ensure the smooth running of several workspaces. You will also provide Executive Assistant support to the Executive Director of Resources.

Contract: Permanent

Location: Hybrid working with a minimum of 3 days a week expected at the Bristol City Centre Workspace

Full time 37.5 hours per week – we are happy to talk flexible working

£29,235 per annum (pro rata for part time)

Closing date: 23:59 on 12 January 2026

Reference: 112REC

About the role

As the Workspace Executive Assistant, you will enjoy a varied role based in the charity’s city centre head office. You will lead on delivering a welcoming and efficient front of house service for colleagues and visitors. 

Our UK-wide office spaces are centrally managed, and you will play a key role in this team - providing proactive administrative and operational support to ensure the smooth running of several workspaces. You will also provide Executive Assistant support to the Executive Director of Resources.

What You’ll Be Doing

- Oversee and maintain the planned preventative maintenance schedule for allocated workspaces, ensuring timely completion of any identified remedial actions.

- Responsible for reviewing and updating risk assessments for allocated workspaces.

- Coordinate day-to-day operations across multiple UK workspaces to ensure they run smoothly and safely

- Provide high-quality Executive Assistant support to the Executive Director of Resources, including diary and meeting management.

- This role is ideal for someone who enjoys variety, takes a proactive approach and thrives on engaging multiple stakeholders to solve problems collaboratively. 

About you

We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.

Experienced in office management, customer service, and providing Executive Assistant support.

Knowledge of office-based Health & Safety.

Excellent administrative and organisational skills, along with strong IT literacy.

Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.

Additional Information

Application deadline: 23:59, 12 January 2026   

Interviews will be held at the Bristol Workspace on Monday 26 January. If you are unable to attend in-person, please contact us for alternative arrangements. To apply, please complete our online application form.

We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.

Adjustments are available throughout the application process.